Bylaws

Revised: 21 September 2014

This document outlines the mission and organization, the responsibilities of the Editorial Team and Editorial Board, and the processes for Peitho, the peer-reviewed journal of the Coalition of Feminist Scholars in the History of Rhetoric and Composition (CFSHRC).

Mission

Peitho exists to support the Coalition’s mission; to encourage, advance, and publish research in the history of rhetoric and composition; and to support scholars and students within our profession.

Organizational Structures

Three groups participate in Peitho’s planning and production: the journal’s Editorial Team (Editor and Associate Editor), the journal’s Editorial Board, and the CFSHRC Executive Board (represented by a member on the journal’s Editorial Board).

Editorial Team: Editor and Associate Editor

The Editorial Team consists of an Editor and Associate Editor. Each of these positions may be held collaboratively, filled by multiple individuals, if so desired.

The Editor and Associate Editor hold their positions for four years; an individual may serve more than one term if conditions warrant.

The Editor has full purview over the editorial content and production of the journal, managing the submission, review, editorial, and online publication processes; the Editor may also choose to share responsibility for a designated issue or issues with one or more Special Issue Editors.

The Editor is responsible for producing a spring/summer and a fall/winter issue of Peitho each year.

The Associate Editor is responsible for book reviews in each issue, for following up with authors who receive revise and resubmit requests and, if desired, finding mentors to assist prospective authors with interpreting reviewer comments and refining drafts.

The journal is hosted by the CFSHRC, which posts and archives issues on its website. The Editorial Team coordinates its efforts with the CFSHRC web coordinator as needed.

Staffing is at the Editor’s discretion (with the exception of the Associate Editorship and the CFSHRC web coordinator).

The Editor and Associate Editor are ex officio (nonvoting) members of the CFSHRC Advisory Board and are asked to function in such a manner. Per the CFSHRC By-Laws, Advisory Board members are expected to “participate . . . during the annual Advisory Board meeting at the Conference on College Composition and Communication, as well as occasionally by written consent throughout the year. . . . In addition to any duties and power conferred on it by the Executive Board, the Advisory Board shall attend Executive Board meetings and serve as mentors at [C]oalition sessions.” Additionally, they are asked to attend Advisory Board meetings at the biannual Feminisms and Rhetorics Conference as well as the CFSHRC Wednesday night open meeting, held annually at the Conference for College Composition and Communication.

Roles and Responsibilities of the Editorial Team
  • Appoint the Editorial Board.
  • Attend Editorial Team meetings with the Editorial Board Chair and CFSHRC Representative on the Editorial Board.
  • Send submitted manuscripts out for review.
  • Maintain communications with corresponding authors.
  • Provide reviews of manuscripts in a timely manner.
  • Offer respectful and constructive reviews of material submitted.
  • Maintain fair practices regarding submission reviews (i.e., blind submissions, blind reviews).
  • Evaluate book review submissions.
  • Track all submissions.
  • Write the introduction to each issue.
  • Prepare accepted manuscripts for layout.
  • Encourage submissions to the journal.
  • Offer mentorship to authors who receive revise and resubmits.
  • Call for special issue proposals as desired, evaluate them, and oversee their production in collaboration with special issue editors.
  • Publish the Coalition’s Wednesday night CCCC talks if deemed appropriate by the Editorial Team.
  • Maintain close communication with the Editorial Board and the CFSHRC Executive Board.
Editor/Associate Editor Selection Process

At least six months prior to an anticipated Editor/Associate Editor opening, the Chair of the Editorial Board will circulate a call for applications.

The Chair will distribute applications to the Editorial Board, which will rank its top candidate/candidates.

The Chair, Editor, Associate Editor, and CFSHRC Executive Board Representative on Peitho’s Editorial Board will interview the top candidate/candidates. Afterwards, the Chair will share findings and make a recommendation regarding final selection to the Editorial Board, which will vote on the recommendation.

Once the Editorial Board has selected an applicant, the Chair will forward its recommendation to the full CFSHRC Executive Board for approval.

If the selected applicant is not approved by the Executive Board, the Chair will return to the Editorial Board and strategize next steps.

If the selected applicant is approved by the Executive Board, the Chair of the Editorial Board will invite the applicant to accept the open Editor/Associate Editor position.

Once accepted, the CFSHRC President will announce the appointment to the Coalition’s Advisory Board and general membership.

Editor/Associate Editor Removal Process

A member of the Editorial Team may be removed for sufficient cause based on the complaint of an Editorial Board member or a member of the Coalition’s Executive Board.  Removal will be contingent on a quorum vote of the Coalition’s Executive Board and a two-thirds majority vote of the Editorial Board.

Budget

Financial arrangements regarding the Coalition’s funding for software and technology, training, interns, stipends, and other items related to the journal will be negotiated at the beginning of each Editor’s term.

Editorial Board

Publication of Peitho shall be overseen by the Editorial Board while editorial responsibilities shall remain the purview of the Editorial Team.

Each new Editor will have the opportunity to reconstitute the Editorial Board with the following provisos:  The Editorial Board will be composed of the Editor and Associate Editor of Peitho, who serve as ex officio (nonvoting) members, and a Coalition Executive Board member. At least half of the remaining Editorial Board members will be drawn from the Coalition’s Advisory Board while the other half may be of the Editor’s choosing.

The Chair of the Editorial Board will call and attend Editorial Team meetings with the Editor, Associate Editor, and CFSHRC Representative on the Editorial Board.

The Chair of the Editorial Board will initiate and coordinate searches for Editor/Associate Editor positions when needed.

The Chair and Editorial Board will recommend a course of action to the Coalition’s Executive Board in the case of gross negligence by a member of the journal’s Editorial Team.

The established Editorial Board will remain in place during transitions between outgoing and incoming Editors; it will stay intact until the incoming Editor has formed a new Editorial Board and the CFSHRC Executive Board Representative on the established Board has overseen the election of a new Editorial Board Chair.

Chair Removal Process

The Chair of the Editorial Board may be removed for sufficient cause based on the complaint of the Editorial Team, an Editorial Board member, or a member of the Coalition’s Executive Board. Removal will be contingent on a quorum vote of the Coalition’s Executive Board and a two-thirds majority vote of the Editorial Board.

Roles and Responsibilities of the Editorial Board

Editorial Board positions are entirely voluntary. There will be no remuneration or compensation for members of the Editorial Board, who will serve in the following ways for the duration of their term:

  • Advise and support the Editorial Team.
  • Review and evaluate applications for Editor/Associate Editor positions.
  • Assist in making decisions on manuscripts where there is a conflict of interest.
  • Serve as a pool of essay reviewers and/or author mentors for the journal.
  • Act as ambassadors for the journal, encouraging submissions.
  • Provide feedback on policy developments.
  • Assist in planning for the future of the journal.
  • Submit manuscripts to the journal for consideration when appropriate.

CFSHRC Executive Board

The CFSHRC Executive Board will be represented by a member on Peitho’s Editorial Board.

Roles and Responsibilities of the CFSHRC Representative
  • Attend Editorial Team meetings with the Editorial Team and Chair.
  • Oversee Peitho during transitions between outgoing and incoming Editors.
  • Oversee election of new Editorial Board Chairs.
  • Oversee and support collaboration between the Editorial Team and the Coalition’s web coordinator. Contribute to the journal’s long-term planning.